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Request for Quotation (RFQ) Format

University of the Philippines Los Baños

Bids and Awards Committee

PROCUREMENT SERVICES

Process Flow for the filing of Supplier(s)’ Requests for Reconsideration
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Process Flow for the filing of Supplier(s)’ Requests for Reconsideration
Service Provider: Bids and Awards Committee (BAC)
Schedule: 8:00 a.m. to 5:00 p.m., Monday to Friday
Clients: Suppliers/Contractors/Consultants
Fee: None
Processing Time: Three (3) Hours and Thirty Two (32) Minutes

STEP
ACTIONS TO BE TAKEN
DURATION OF ACTIVITY
STAFF IN-CHARGE
REQUIREMENTS/ FORMS
CLIENTSERVICE PROVIDER
1Submits Letter of request for reconsideration 5 minutes Letter of Request for Reconsideration
*must be within three
(3) calendar days upon receipt of
written notice or upon verbal notification
2 Receives and records the Request for Reconsideration (RR)5 minutesWillbert HosmeLetter of Request for Reconsideration
3 Forwards the Request for Reconsideration to the assigned BAC Secretariat2 minutesWillbert HosmeLetter of Request for Reconsideration
4 Receives the Request for Reconsideration2 minutesGelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S.
Cuenca		 
5 Forwards to the BAC Sec Chair for checking and comments5 minutesGelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S.
Cuenca		 
6 Prepares the acknowledgement letter.10 minutesGelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S.
Cuenca		 
7 Submits/Forwards the acknowledgement letter to the BAC Chair5 minutesGelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S. Cuenca 
8 Signs the acknowledgement letter for the RR10 minutesRoberto P. Cereno, BAC Chair-Goods
Amado A. Angeles, BAC Chair-Research
Arthur L. Fajardo, BAC Chair -Infrastructure		 
9 Forwards the letter of acknowledgement to the bidder through email or authorized representative10 minutesGelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S.
Cuenca		Signed letter of acknowledgement
10 Includes in the agenda for the coming BAC meeting5 minutesGelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S.
Cuenca		 
11 Presents to the BAC for discussion and decision on the RR10 minutesGelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S.
Cuenca		 
12 Discusses the action on the RR1 hourGelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S.
Cuenca		 
13 Drafts the response on the RR30 minutesGelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S.
Cuenca		 
14 Presents to the BAC, Legal consultant for final comments and signature30 minutesGelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S.
Cuenca		 
15 Scans and forwards the response letter regarding the RR to the bidder through email or authorized representative10 minutesGelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S. CuencaSigned response letter
*must be within seven
(7) calendar days from receipt thereof
End of transaction