PROCUREMENT SERVICES
Public Biddings – Process Flow of Releasing the Purchase Request that undergone public biddings to the End-users
Service Provider: BAC and BAC Secretariat (Infrastructure, Research, Goods/Regular)
Schedule: 8:00 a.m. to 5:00 p.m., Monday to Friday
Clients: University personnel/End-Users and Suppliers
Fee: None
Processing Time: One(1) hour and Ten(10) Minutes
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STEP |
ACTIONS TO BE TAKEN |
DURATION OF ACTIVITY |
STAFF IN-CHARGE |
REQUIREMENTS/ FORMS |
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| CLIENT | SERVICE PROVIDER | ||||||||
| 1 | Fills-up the routing slip for releasing of purchase request with instructions (either for Purchase Order Preparation, For Alternative Mode of Procurement (AMP) , for AMP with PhilGEPS posting or for mandatory review of specifications , terms, conditions and cost estimate. | 15 minutes | Jaybee M. Punzalan Mercy Gladys S. Cuenca Rosella A. Villegas Rhea G. Aquino Judith D. Unson | Purchase Request | |||||
| 2 | Informs the end-user to pick-up the Purchase Request through e-mail or phone call | 5 minutes | Jaybee M. Punzalan Mercy Gladys S. Cuenca Rosella A. Villegas Rhea G. Aquino Judith D. Unson Willbert Hosme | ||||||
| 3 | Forwards the purchase request through the authorized representatives of the end- users | 30 minutes | Jaybee M. Punzalan Mercy Gladys S. Cuenca Rosella A. Villegas Rhea G. Aquino Judith D. Unson Willbert Hosme | ||||||
| 4 | Forwards the signed copy of the routing slip for releasing of purchase request to the receiving section personnel | 5 minutes | Jaybee M. Punzalan Mercy Gladys S. Cuenca Rosella A. Villegas Rhea G. Aquino Judith D. Unson | Signed copy of the routing slip for releasing of purchase request | |||||
| 5 | Records the updates of the purchase request at the BAC Track System | 5 minutes | Willbert Hosme | Signed copy of the routing slip for releasing of purchase request | |||||
| 6 | Returns the signed copy of the routing slip for releasing of purchase request to the person-in-charge for filing | 5 minutes | Willbert Hosme | Signed copy of the routing slip for releasing of purchase request | |||||
| 7 | Files the signed copy of the routing slip for releasing of purchase request for proper documentation | 5 minutes | Jaybee M. Punzalan Mercy Gladys S. Cuenca Rosella A. Villegas Rhea G. Aquino Judith D. Unson | Signed copy of the routing slip for releasing of purchase request | |||||
| End of transaction | |||||||||