PROCUREMENT SERVICES
Request for Counter Offer by Suppliers
Service Provider: BAC and BAC Secretariat (Infrastructure, Research, Goods/Regular)
Schedule: 8:00 a.m. to 5:00 p.m., Monday to Friday
Clients: University Personnel/End-Users and Suppliers
Fee: None
Processing Time: One (1) hour and thirteen (13) minutes
| STEP | ACTIONS TO BE TAKEN | DURATION OF ACTIVITY | STAFF IN-CHARGE | REQUIREMENTS/ FORMS | |
| CLIENT | SERVICE PROVIDER | ||||
| 1 | End-users/Suppliers submits letter for counter offer | Receives Consolidates PRs according to its categories | 20 mins (BAC-Goods) | OVCA staff | Letter with supporting documents i.e. (1)technical specifications and price comparisons of the items offered and items to be counter offered. (2) Proof that the item is phased out. |
| 2 | OVCA – Forwards the Counter Offer letter of the supplier/s to the concerning BAC (Goods/ Infrastructure/Research. | Checks documents and receives the counter offer letter. | 2 minutes | Willbert Hosme | |
| 3 | Encodes the documents received and forward to the BACSec Chair. | 2 minutes | Willbert Hosme | ||
| 4 | Reviews and evaluates document(s) if to be evaluated first by the TWG in preparation for BAC action and/or recommendation. | 2 minutes | Liza G. Custodio | ||
| 5 | Evaluates and recommends possible action on the counter offers as basis for BAC final recommendation | 30 minutes | TWG in-charge | TWG evaluation report and recommendation | |
| 6 | Analyzes TWG evaluation and recommendation on the counter offers of supplier(s) |
10 minutes | BAC Goods BAC Infrastructure BAC Research |
||
| 7 | Recommends approval and/or disapproval of counter offer(s) of supplier(s) to the Vice-Chancellor for Administration/ Chancellor | 5 minutes | BAC Goods BAC Infrastructure BAC Research |
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| 8 | Scans and forwards the documents to the Vice-Chancellor/Chancellor for final action | 2 minutes | BAC Sec in charge/ Messenger | ||
| End of transaction | |||||