PROCUREMENT SERVICES
Preparation and Dissemination of Pre-Procurement, Pre-bid, Opening of Bids Notice (Invitations)
Service Provider: Bids and Awards Committee (BAC) Secretariat
Schedule: 8:00 a.m. to 5:00 p.m., Monday to Friday
Clients: Bids and Awards Committee (BAC), Technical Working Groups (TWG), End-Users and Suppliers
Fee: None
Processing Time: One (1) hour and thirty (30) minutes
| STEP | ACTIONS TO BE TAKEN | DURATION OF ACTIVITY | STAFF IN-CHARGE | REQUIREMENTS/ FORMS | |
| CLIENT | SERVICE PROVIDER | ||||
| 1 | Consolidates PRs according to its categories | 20 mins (BAC- Goods) | Jaybee Punzalan Jasmin D. Dalena Gelina A. Zerrudo | Purchase Requests with RFQ signed by the TWG and approved PPMP/ APP |
|
| 2 | Addresses the invitations to the concerning units Encodes the information needed by the end-users such as (1) Notice for Pre- procurement Conference/ Pre-Bid Conference opening of bids; (2) date & time of conference (3) Reference/Bidding Number and Title. |
30 mins (BAC- Goods) | Jaybee Punzalan Jasmin D. Dalena Gelina A. Zerrudo | ||
| 3 | Print-outs the invitations | 10 mins | Jaybee Punzalan Jasmin D. Dalena Gelina A. Zerrudo | ||
| 4 | Signs the invitations | 5mins | Liza G. Custodio | ||
| 5 | Photocopies the signed invitations as receiving copy. | 10 mins | Jaybee Punzalan Jasmin D. Dalena Gelina A. Zerrudo | ||
| 6 | Sorts, labels the invitations. | 10 mins | Jaybee Punzalan Jasmin D. Dalena Gelina A. Zerrudo | ||
| 7 | Logs the invitations for out. | 5mins | Jaybee Punzalan Jasmin D. Dalena Gelina A. Zerrudo | ||
| End of transaction | |||||