PROCUREMENT SERVICES
Preparation of Agenda
Service Provider: BAC and BAC Secretariat (Infrastructure, Research, Goods/Regular)
Schedule: 8:00 a.m. to 5:00 p.m., Monday to Friday
Clients: BAC Goods, BAC Research, BAC Infrastructure
Fee: None
Processing Time: Three (3) hours and five (5) minutes
| STEP | ACTIONS TO BE TAKEN | DURATION OF ACTIVITY | STAFF IN-CHARGE | REQUIREMENTS/ FORMS | |
| CLIENT | SERVICE PROVIDER | ||||
| 1 | Organizes, sorts documents and harmonizes other matters to be discussed during BAC meetings: | 15mins | Gelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S. Cuenca |
Purchase Requests with RFQ signed by the TWG and approved PPMP/ APP. Direct Contracting form with Certificate of Valid Exclusive Distributorship, valid quotation from the supplier, Red Ribbon etc.. Emergency Purchase Form with justification letter, canvasses, etc. Lease of Venue form with justification letter, DTI, Mayors Permit, etc. |
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| 2 | Reviews/checks the letters, Purchase Requests, Direct Contracting, Emergency Purchase, Lease of Venue and Abstract of Quotations and its supporting documents. | 20 mins | Gelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S. Cuenca |
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| AOQ with canvasses, photocopy of PR/approved PPMP, etc. | |||||
| 3 | Encodes documents received: Encodes the list of AOQs, LoVs, PRs, letters, Direct Contracting, Emergency Purchase for checking/approval. Encodes list of PPMPs for presentation. Encodes the scheduled pre-procurement, pre-bid conferences and opening of bids. Encodes the BAC resolutions for approval. Encodes Bidding nos./title for reporting of BAC-TWG |
2 Hours | Gelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S. Cuenca |
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| 4 | Updates the status of the documents returned to end-users, returned to suppliers forwarded to OVCA. | 5mins | Gelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S. Cuenca |
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| 5 | Updates the status of the bidding documents. | 5mins | Gelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S. Cuenca |
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| 6 | Reviews and checks the Agenda. | 5mins | Liza G. Custodio | ||
| 7 | Print-outs the Agenda | 10mins | Gelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S. Cuenca |
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| 8 | Files the hard copy of the agenda in the folder of the Committee. | 5 mins | Gelina A. Zerrudo Jasmin D. Dalena Mercy Gladys S. Cuenca | ||
| End of transaction | |||||