PROCUREMENT SERVICES
Public Biddings – Process flow for the Preparation and Releasing of Notices of Award/Notice of Bidding Results
Service Provider: BAC and BAC Secretariat (Infrastructure, Research, Goods/Regular)
Schedule: 8:00 a.m. to 5:00 p.m., Monday to Friday
Clients: University personnel/End-Users and Suppliers
Fee: None
Processing Time: Three (3) hours BAC Secretariat Internal Processes with Fifteen(15) days Waiting Time for the Approval by the Office of the Vice Chancellor for Administration and/or Chancellor
STEP | ACTIONS TO BE TAKEN | DURATION OF ACTIVITY | STAFF IN-CHARGE | REQUIREMENTS/ FORMS | |||||
| CLIENT | SERVICE PROVIDER | ||||||||
| 1 | Drafts notices of award / notices of bidding results for checking of the BAC | 20 minutes | Jaybee M. Punzalan Rosella A. Villegas Rhea G. Aquino Judith D. Unson | BAC Resolution and bidding documents such as: issued Philippine Bidding Documents (PBD), Abstract of Bids as Read, Summary of Bids as Submitted, Bid Evaluation Report, Post Qualification Report and Summary of Awards and Recommendation | |||||
| 2 | Presents the draft notices of award / notices of bidding results of the BAC | 5 minutes | Jaybee M. Punzalan Rosella A. Villegas Rhea G. Aquino Judith D. Unson | BAC Resolution and bidding documents such as: issued Philippine Bidding Documents (PBD), Abstract of Bids as Read, Summary of Bids as Submitted, | |||||
| Bid Evaluation Report, Post Qualification Report and Summary of Awards and Recommendation | |||||||||
| 3 | Countersigns the presented and final notices of award / notices of bidding results | 10 minutes | Bids and Awards Committee (BAC) | Final notices of award/ notices of bidding results | |||||
| 4 | Submits final notices of award/notices of bidding results to the UP President*/ Chancellor**/Vice Chancellor for Administration*** | 15 minutes | Jaybee M. Punzalan Rosella A. Villegas Rhea G. Aquino Judith D. Unson | Countersigned Final Notices of Award BAC Resolution and bidding documents such as: issued Philippine Bidding Documents (PBD), Abstract of Bids as Read, Summary of Bids as Submitted, Bid Evaluation Report, Post Qualification Report and Summary of Awards and Recommendation | |||||
| 5 | Signs and approves final notices of award / notices of bidding results | 10 minutes | Teodoro J. Herbosa, Executive Vice President By Authority of the UP President * Fernando C. Sanchez, Jr., Chancellor** Crisanto A. Dorado, Vice-Chancellor for Administration*** | Countersigned Final Notices of Award BAC Resolution and bidding documents such as: issued Philippine Bidding Documents (PBD), Abstract of Bids as Read, Summary of Bids as Submitted, Bid Evaluation Report, Post | |||||
| Qualification Report and Summary of Awards and Recommendation | |||||||||
| 6 | Returns/forwards to the BAC Secretariat the final and signed notices of award / notices of bidding results | 10 minutes | Office of the Executive Vice President Office of the Chancellor/ Office of the Vice Chancellor for Administration Staff-in-charge | Countersigned Final Notices of Award BAC Resolution and bidding documents such as: issued Philippine Bidding Documents (PBD), Abstract of Bids as Read, Summary of Bids as Submitted, Bid Evaluation Report, Post Qualification Report and Summary of Awards and Recommendation | |||||
| 7 | Receives, scans and post the notices of award/notices of bidding results at the PhilGEPS and BAC website | 1 hour | Jaybee M. Punzalan Rosella A. Villegas Rhea G. Aquino Judith D. Unson | ||||||
| 8 | Forwards the notices of award / notices of bidding results to suppliers (through email or in person through the authorized representatives) | 15 minutes | Jaybee M. Punzalan Rosella A. Villegas Rhea G. Aquino Judith D. Unson | ||||||
| End of transaction | |||||||||