PROCUREMENT SERVICES
Public Biddings – Process flow of Preparation of Draft Resolutions for the BAC and Office of the Vice Chancellor for Administration and/or Chancellor
Service Provider: Technical Working Group (TWG) and BACSecretariat (Infrastructure, Research, Goods/Regular)
Schedule: 8:00 a.m. to 5:00 p.m., Monday to Friday
Clients: Bids and Awards Committee (BAC) and End-Users
Fee: None
Processing Time: Four (4) hours and Twenty (20) Minutes BAC Secretariat Internal Processes; with Fifteen(15) days Waiting time of Approval from the Office of the Vice Chancellor for Administration and/or Chancellor
| STEP | ACTIONS TO BE TAKEN | DURATION OF ACTIVITY | STAFF IN-CHARGE | REQUIREMENTS/ FORMS | |
| CLIENT | SERVICE PROVIDER | ||||
| 1 | Prepares draft resolution of award/failure of bidding for checking of the BAC | 30 minutes | Jaybee M. Punzalan Rosella A. Villegas Rhea G. Aquino Judith D. Unson | Abstract of Bids as Read Bid Evaluation Report Post Qualification Report Summary of Awards and Recommendation |
|
| 2 | Presents the draft resolution of award/ failure of bidding to the BAC | 5 minutes | Jaybee M. Punzalan Rosella A. Villegas Rhea G. Aquino Judith D. Unson | Draft BAC Resolution | |
| 3 | Signs the presented and final resolution | 10 minutes | BAC Goods/Regular BAC Research BAC Infrastructure |
Final BAC Resolution | |
| 4 | Submits final BAC Resolution of award / failure of bidding to the UP President*/ Chancellor**/Vice Chancellor for Administration*** | 15 minutes | Jaybee M. Punzalan Rosella A. Villegas Rhea G. Aquino Judith D. Unson | Signed Final BAC Resolution and bidding documents such as: issued Philippine Bidding Documents (PBD), Abstract of Bids as Read, Summary of Bids as Submitted, Bid Evaluation Report, Post Qualification Report and Summary of Awards and Recommendation |
|
| 5 | Signs and approves final BAC Resolution of award / failure of bidding | 10 minutes Within 15 days upon receipt of documents |
Danilo L. Concepcion, UP President Fernando C. Sanchez, Jr., Chancellor Crisanto A. Dorado, Vice-Chancellor for Administration |
Signed Final BAC Resolution and bidding documents such as: issued Philippine Bidding Documents (PBD), Abstract of Bids as Read, Summary of Bids as Submitted, Bid Evaluation Report, Post Qualification Report and Summary of Awards and Recommendation |
|
| 6 | Returns/forwards to the BAC Secretariat the final and signed BAC Resolution of award / failure of bidding | 10 minutes Within 15 days upon receipt of documents |
Office of the UP President Office of the Chancellor/ Office of the Vice Chancellor for Administration Staff-in-charge |
Signed Final BAC Resolution and bidding documents such as: issued Philippine Bidding Documents (PBD), Abstract of Bids as |
|
| Read, Summary of Bids as Submitted, Bid Evaluation Report, Post Qualification Report and Summary of Awards and Recommendation |
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| 7 | Receives, scans and post the BAC Resolution at the PhilGEPS and BAC website | 2 hours | Jaybee M. Punzalan Rosella A. Villegas Rhea G. Aquino Judith D. Unson Mercy Gladys Cuenca |
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| End of transaction | |||||