PROCUREMENT SERVICES

Request for Counter Offer by Suppliers
Request for Counter Offer by Suppliers
Service Provider: BAC and BAC Secretariat (Infrastructure, Research, Goods/Regular)
Schedule: 8:00 a.m. to 5:00 p.m., Monday to Friday
Clients: University Personnel/End-Users and Suppliers
Fee: None
Processing Time: One (1) hour and thirteen (13) minutes
STEP ACTIONS TO BE TAKEN DURATION OF ACTIVITY STAFF IN-CHARGE REQUIREMENTS/ FORMS
CLIENT SERVICE PROVIDER
1 End-users/Suppliers submits letter for counter offer Receives Consolidates PRs according to its categories 20 mins (BAC-Goods) OVCA staff Letter with supporting documents i.e. (1)technical
specifications and price comparisons of the items offered and items to be counter offered.
(2) Proof that the item
is phased out.
2 OVCA – Forwards the Counter Offer letter of the supplier/s to the concerning BAC (Goods/ Infrastructure/Research. Checks documents and receives the counter offer letter. 2 minutes Willbert Hosme  
3   Encodes the documents received and forward to the BACSec Chair. 2 minutes Willbert Hosme  
4   Reviews and evaluates document(s) if to be evaluated first by the TWG in preparation for BAC action and/or recommendation. 2 minutes Liza G. Custodio  
5   Evaluates and recommends possible action on the counter offers as basis for BAC final recommendation 30 minutes TWG in-charge TWG evaluation report and recommendation
6   Analyzes TWG evaluation and recommendation on the counter offers of
supplier(s)
10 minutes BAC Goods
BAC Infrastructure BAC Research
 
7   Recommends approval and/or disapproval of counter offer(s) of supplier(s) to the Vice-Chancellor for Administration/ Chancellor 5 minutes BAC Goods
BAC Infrastructure BAC Research
 
8   Scans and forwards the documents to the Vice-Chancellor/Chancellor for final action 2 minutes BAC Sec in charge/ Messenger  
End of transaction